How to Move Emails between different Webmail Providers
Are you using a web-mail service and have accounts in that which makes you unhappy? There is a good news for you, as you can easily switch email providers with-out losing your old emails & contacts and also without missing the emails sent to your old address.
This guide will help you to move emails from one provider to another. The exact ways to switch between the email services will differ depending on the web-mail providers that you’re using. I am here focusing on the three most popular services: Gmail, Yahoo! Mail & Outlook.com (Hotmail).
Import old emails and Contacts
Many email providers have import functions that will automatically move emails & contacts from the old email account. This helps to put all the emails at one place and makes them searchable in the single inbox.
To access the Gmail’s Import feature, you need to sign-in to your new Gmail account, select the Account and Import tab on the Gmail’s setting screen & then click Import mail and contacts link. Gmail is capable of importing mails and contacts from Hotmail, Yahoo! and AOL accounts in addition to the other email providers that support standard POP3 protocol. This process needs several hours or even several days before it completes, depending on the number of emails from your own account, but Gmail will gradually copy the old emails to your new account.
For Hotmail and Outlook accounts, use TrueSwitch Wizard to import the emails from other account. Microsoft has partnered with the TrueSwitch for this feature.
Yahoo! Mail is not having the import function, but the paid Yahoo! Mail Plus seems to have it. If you are switching to the Yahoo! Mail or another web-mail services that do not have the import feature, just check out the Email Fetching section below.
Email Fetching & Send As
You will probably receive some emails at your old email address even after you switch. You do not have to miss-out on these, and nor you have to occasionally visit the old inbox to look for them. You can also set up either email fetching or forwarding. With the help of email fetching or forwarding feature, new emails that are send to your old email address will automatically be appear in your inbox of new email. Remember, the old email account must be configured for the POP3 access which some mail providers do not offer that. For example – Yahoo! Mail charges for the POP3 access, which is the part of Yahoo! Mail Plus.
To set up the Gmail’s mail fetching feature, click on the Add a POP3 mail account you own link on Accounts & Import tab.
In Yahoo! Mail, click the Mail Accounts section from Options and click Add button. You will be prompted to add the old email account while in the Outlook.com, click on Sending/receiving email from other accounts link and then click Add an email account.
Note: You may have to log-in to your old mail account regularly or some web-mail providers will automatically delete your old account & stop accepting the emails.
Sending Mail As
By following the above steps, you will also set up a send mail as feature in most of the web-mail providers. While composing new mail message, you will be able to send it by selecting an email address from using From box.
If you are using an email forwarding instead of the mail fetching, you need to enable this feature manually. You will generally find this on same screen as on the mail-fetching feature above.
Depending on the email service, you may need to use the email forwarding instead of the email fetching. When you use the email fetching, your new web-mail service will occasionally get connect to your old email account & download the new emails in its inbox. Your old email service will automatically forward the incoming emails to new account when you use email forwarding – you will receive the emails sooner with the mail forwarding service. This requires the support for the mail forwarding in old email service, but it requires no special support in the new web-mail service.
If you are switching from the Gmail account, then you will find Add a forwarding address button under the Forwarding section & POP/IMAP tab on the Gmail’s Settings screen.
If your old account uses the Outlook.com, which’ll eventually be rolled-out to all the Hotmail users, use Email forwarding link on the Outlook’s More mail setting screen.
Many different web-mail providers should function similarly. All email services want to make it easy for you to switch from the old mail service to their web-mail service.